Apply for Proclamation Flag Raising or City Hall Building Illumination

Important Note as of May 15, 2025: 

  • Flag Raising, Proclamation and Illumination applications are not currently being accepted while we undertake a review of our processes and make changes to our policy.

Proclamation

  • Please send your written request a minimum of four weeks prior to your special date.
  • You can download a printable copy of the Application for Proclamation form from this website or visit the Council Services Department, Monday to Friday 8:30 a.m. to 4:30 p.m., to obtain a printed copy.
  • Requests must be made by local organizations (defined as a group having an official presence in Windsor-Essex).
  • You must provide the draft wording for your proclamation in order to receive an official signed proclamation from the Mayor. Feel free to refer to our proclamation example.
  • The City Clerk shall review the request and make any appropriate amendments to the proclamation, which in the City Clerk's view improves the structure and/or intent of the requested proclamation.
  • The Council Services Department will prepare the proclamation and then submit it to the Mayor for signature.
  • Once signed, the Council Services Department will:
    • Send the original proclamation to you
    • Post a copy on the City's website and send an electronic copy to Cogeco Cable
    • List on the next City Council agenda
  • Under the City of Windsor's Procedural By-Law, City Council will not entertain delegations requesting proclamations.
  • Please see the Flag/Building Illumination and Proclamation Policy for more information.

Flag Raising

City Hall Building Illumination

Council Services Department
Suite 530 - 350 City Hall Square West
Windsor, Ontario
N9A 6S1
Canada
Telephone: For general information, call 311.
For detailed inquiries, call Order of Business Coordinator at (519) 255-6222 ext. 6388
Fax: (519) 255-6868